Accounts Payable Specialist

About Maine College of Art & Design

At Maine College of Art & Design, we foster a creative and inclusive community where art transforms lives and enriches the world. We are committed to diversity, equity, and social responsibility, ensuring every community member feels respected and valued.

We seek a detail-oriented and experienced Accounts Payable Specialist to join our Business Services team. This position is vital to the College’s financial operations and offers an opportunity for a professional with strong organizational skills and a passion for higher education or nonprofit environments.

Position Overview

The Accounts Payable Specialist ensures the accurate and timely processing of invoices, payments, and financial records. This role manages institutional credit cards, compliance with unclaimed property regulations, vendor relationships, and year-end reporting. You’ll collaborate with departments across the College, contributing to its financial integrity and excellent customer service culture.

Key Responsibilities

• Manage the accounts payable cycle, including purchase orders, invoices, and vendor payments.
• Serve as the primary liaison for vendor communications, resolving discrepancies, and maintaining relationships.
• Administer institutional credit cards, ensuring proper documentation and expense reporting.
• Maintain compliance with unclaimed property regulations, tracking and submitting required documentation.
• Process credit applications and ensure proper institutional credit activity documentation.
• Oversee non-resident alien tax compliance, including ITIN and W-9 documentation.
• Prepare and file financial reports, such as sales tax filings and year-end forms (e.g., 1099, 1042).
• Reconcile accounts and maintain accurate financial records.
• Provide exceptional customer service to faculty, staff, and external partners.
• Contribute to process improvements and special projects to enhance the Business Office’s efficiency.

What We’re Looking For

• A bachelor’s degree in accounting, business, or a related field, or equivalent experience.
• 5–8 years of accounts payable or financial experience, preferably in higher education or nonprofit settings.
• Proven expertise in managing financial documentation and vendor relationships.
• Proficiency in accounting software, Microsoft Oce, and Google Suite.
• Knowledge of tax reporting requirements and compliance regulations.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Exceptional problem-solving and communication skills.
• A demonstrated commitment to fostering workplace diversity, equity, and inclusion.

What We Offer

Join a collaborative team where your expertise will support the education of aspiring artists and designers. We oer competitive benefits, including healthcare, dental, vision, life insurance, short- and long-term disability, flexible spending plans, a 403(b) with a 5% match, generous paid time o, and more.

Portland, Maine, oers a vibrant arts and cultural scene, providing the perfect professional and personal growth backdrop.

Ready to Apply?

We'd love to hear from you if you’re excited to contribute to Maine College of Art & Design’s financial success!

To apply, submit a single PDF to employment@meca.edu. Your application must include:

1. A cover letter describing how your experience and qualifications align with this role.
2. A resumé/curriculum vitae.
3. A diversity statement.
4. A list of four references, including at least one former supervisor. Note: Applications will be reviewed on a rolling basis until the position is filled.

Maine College of Art & Design is committed to fully including all qualified individuals. In keeping with our commitment to fostering a culture of equity and belonging, the College will take steps to ensure that people with disabilities are provided reasonable accommodation. Accordingly, if reasonable accommodation is required to participate in the job application or interview process, perform the position's essential functions, and receive all other benefits and privileges of employment, please contact Human Resources at hr@meca.edu.

Maine College of Art & Design is a nonprofit organization and an equal opportunity employer committed to providing equal employment opportunities based on an individual's ability and qualifications. We do not discriminate against people based on race, citizenship, ancestry, color, religion, sex, sexual orientation, national origin, age, mental or physical disability.

For more information, visit www.meca.edu.